Home » faculty » Weekly Reporting – Part 1

Weekly Reporting – Part 1

All faculty are asked to participate in “weekly reporting” — for all students in all classes. This first post on Weekly Reporting will lay out the options faculty have in making their reports. Students, you’re interested since you need to know what is being ‘said’ about you!

Faculty are asked to report on both attendance and grades (such as they are this early in the semester!) Weekly Reporting is inside “Faculty / Advisor Services” in Genesis. There’s a specific link for Weekly Reporting.

Once on the page, it mostly looks like a class roster, but the “Grade” column has a drop down with these options:

The definition of these terms is the, umm… interesting part. Let’s start with the one easy definition that will apply pretty much across the board.

NEVER – This means the student has never attended class. The instructor has no information from the student, no contact and the student has not shown up. Students who have not attended class are to be reported as NEVER.

See? Wasn’t that simple? Well, it goes downhill from there.

For all of the rest of the options, each instructor is entitled (and encouraged) to define the terms as they see fit. As a result, what is SAT in one class may be UNSATG  or UNSATA in another.

Therefore, these are general definitions. Faculty, you are encouraged to actually make a definition so that students understand what these terms mean to you. From the top, the bare bones definitions:

CEASED – The student has stopped attending class.

SAT – The student is attending and performing in a satisfactory way.

UNSATA – The student has unsatisfactory attendance.

UNSATG – The student has unsatisfactory grades or unsatisfactory performance.

Even CEASED has some wriggle room. At what point do you decide that a student has stopped attending a class. When they’ve missed 2 consecutive classes without any contact? Or 2 consecutive weeks? Or they student has missed a critical lab / requirement that, as defined in the syllabus, that means the student will automatically fail the class? (Okay, we hopefully don’t have too many of those but there are some!)

 What is UNSATA in your class? At what point do you consider attendance unsatisfactory? How do you rate the student who misses a physical class but is in contact with the instructor by phone or email? No one but the individual instructor can decide that.

Talk amongst yourselves, ask your colleagues. Heck, it’s an interesting discussion to have with your students. The clearer the definition is in your mind, the easier it is to complete the reporting.

Tomorrow, what happens when a student is reported in a category other than SAT.

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